Legal Notices

Please read these terms and conditions carefully as they govern your use of The City Together Website (“the Website”) and all pages within it.

1. The City Together Website is owned and operated by the Mayor and Commonalty and Citizens of the City of London (”the City of London” “us” “we”) of PO Box 270 Guildhall London EC2P 2EJ on behalf of The City Together partnership. The City Together is a local partnership of public, private and voluntary sector bodies, plus representatives from the City’s residential and business communities.

2. By accessing and using the Website you the user (“you” “your”) agree to be bound by the terms and conditions as updated from time to time. If you are under 16, please make sure that you obtain your parent/guardian’s permission before providing any personal information to us. If we discover that a user is under 16 and has not obtained such permission we reserve the right to delete any messages posted to the Website.

3. We reserve the right to change these terms and conditions without notice. The date of the latest update will be displayed on the Website. If you do not agree to any change you should not continue to use the Website.

4. You acknowledge and agree that all messages you post to the Website are subject to moderation by the City of London, including approval and necessary editing. The City of London has the right to decide in its complete discretion whether a message is appropriate to be displayed on the Website.

5. You may not post any messages which are offensive, defamatory, illegal or threatening to others or which infringe the intellectual property rights of any third party. We reserve the right to remove messages at any time for any reason.

6. If you have any queries about the Website or the Legal Notices (including the Privacy Statement) please email community.strategy@cityoflondon.gov.uk or telephone us 020 7332 1411.

Disclaimer

7. The City of London is committed to the highest standard and quality of information and every attempt has been made to present up-to-date accurate information. However, the Website is provided “as is” and the City of London gives no warranty as to the accuracy of the information on the Website. The City of London shall not be liable for any losses or damages arising from the use of the Website including reliance on information contained on the Website except in respect of death or personal injury caused by our negligence or in respect of fraud.

8. The Website has not been written to meet the individual requirements of users and it is the responsibility of users to satisfy themselves prior to using information from the Website in any way that it is suitable for their purposes.

9. Although the City of London takes all reasonable measures to ensure that the information provided to it from third parties is accurate and not defamatory it cannot control the content or take responsibility for pages maintained by external providers or linked pages and does not accept liability for any loss or damage caused or alleged to have been caused by use of or reliance on information contained on third party websites.

10. The City of London shall have no liability for the security of content or for any message or content posted by you or for any disruption or interruption of the Website.

11. The City of London is not responsible for any opinion expressed via the Website. Opinions expressed are those of individuals and the City of London does not necessarily agree with any of those opinions but will take them into consideration as part of the consultation process.

12. Although the City of London will moderate all messages posted on the Website we accept no liability for any loss or damage whatsoever caused to you arising from any personal information which you may include in a message. You are strongly advised not to include any personally identifying information such as your name, email address, postal address or telephone numbers which may expose you to identity theft or threaten your personal safety. Please note that the personal information you provide when you register cannot be viewed by other users of the Website and is held in accordance with our Privacy Statement. Please see our Privacy Statement.

Copyright

13. All intellectual property rights including copyright, Database Right, First Publication Rights, patents, Registered Trade Marks, know-how, intellectual or industrial property rights including format, art direction, look and feel and content of the Website subsisting throughout the World shall vest in the City of London.

14. None of the data or content found on the Website may be reproduced, published, distributed, posted or transferred modified or linked to another website without the express written permission of the City of London. Any trade mark, logo, crest or other identifiable emblem of the City of London or The City Together shall remain the property of the City of London/ The City Together at all times and no licence or right to use any of the same shall be granted or implied in any way

15. Users may not modify, copy, distribute, transmit, display, reproduce, publish, licence or create derivative works or sell any information obtained from the Website. Users may download information or images for private non-commercial viewing purposes only.

Availability of the Website

16. The City of London will use its reasonable endeavours to ensure the availability of the Website and that transmissions are error free. However, due to the nature of the Internet it is not technically possible for the City of London to provide a completely fault free service and the City of London gives no guarantees or warranties express or implied as to the quality or reliability of access to this Website.

17. The City of London reserves the right to suspend or cancel the Website or refuse access to it immediately and without notice in order to maintain, repair or update the Website or if it is necessary for legal reasons. However, the City of London will where possible give notice of any suspension or cancellation on the Website.

Privacy Statement

18. This Privacy Statement explains what information the City of London may collect about you and how we will use that information. By using the Website your consent to us collecting and using information about you in accordance with this Privacy Statement.

19. In order to take part in the online consultation process provided by the Website or to make use of any other interactive elements on the Website you are required to register with the City of London. If you choose to register you will need to provide the following personal information: - name, email address, relation to the city, how you heard about the site and age. Registration will require the use of Cookies. Please click here to see what they are.

20. The City of London is the Data Controller of the personal information you disclose via the Website and will comply with our legal obligations under the Data Protection Act 1998 in processing your personal information.

21. Although we will take all reasonable steps to protect your personal information please note that we cannot guarantee that any information transmitted over the Internet is totally secure – please see paragraph below on Security.

22. The information we collect from you enables us to verify the identity of persons submitting comments via the online consultation process, to moderate comments and prevent inappropriate messages being posted. We may also make use of the information we gather about your online preferences from your cookie to tailor the Website to provide you with a better online experience and analyse the profile of users -.e.g. highlight information that you appear to be particularly interested in.

23. Although the City of London will moderate all messages posted on the Website we accept no liability for any personal information which you may include in a message. You are strongly advised not to include any personally identifying information which may expose you to identity theft or threaten your personal safety such as your name, address, email or telephone numbers.

24. The City of London will not disclose any personal information to third parties including our The City Together partners unless we have requested and obtained your express consent to such disclosure or we are required to disclose by law. Please note however that we will disclose anonymised comments you have submitted through the online consultation to our The City Together partners.

25. The City of London would like to use your information for the purpose of providing you with material about any special areas of the City of London or The City Together partnership which it is believed may be of interest to you and for related marketing purposes. The City of London will only provide you with this material if you have ticked the opt-in box on your Registration Form.

26. If at any time you wish to receive material about any other City of London or The City Together areas which you currently do not receive or if you wish to stop receiving any material you may request amendment or removal of your preferences by amending the opt-in box on your Registration Form.

27. The personal data collected by the City of London will be evaluated periodically to determine whether it should continue to hold such data. Subject to any legal retention requirements you may notify the City of London if you do not wish data to be continually held by the City of London or require the information to be updated or inaccuracies corrected. You may also request details of your Personal Data held by the City of London. Please send your requests to community.strategy@cityoflondon.gov.uk or write to Principal Policy and Partnerships Officer, Town Clerk’s Department, City of London Corporation, Guildhall, PO Box 270, London, EC2P 2EJ.

28. Please click here for “Enquiries under the Data Protection Act 1998”

29. The City of London may provide aggregate statistics relating to use of the Website to The City Together, Central Government, Government agencies and other public bodies but these will not include any personally identifying information.

30. The City of London may monitor user traffic on an aggregate basis in order to help it develop and improve the Website for the benefit of all users.

Cookies

31. A cookie is a small file which stores information that a website puts on your hard disk so that it can remember something about you at a later time. Typically, a cookie records your preferences when using a particular site.

32. Cookies are only used in the sections of the Website where you need to register or log in and they are only stored for the duration of your visit. You will require cookies to be enabled on your browser to allow you to use this section of the Website.

33. If you do not wish to receive cookies then you can set your web browser to reject them. Each web browser is different so check the “Help” menu of your browsers to find out how to change your cookie preferences. Please note however, that if you set your browser to reject cookies this will prevent you taking part in our online consultation.

Security

34. You assume full responsibility for the protection of your computer system including computer hardware, software and stored data on your computer system including hardware, software and stored data of third parties who may access or be otherwise connected to your computer system. You will assume the responsibility of ensuring that programs or other data downloaded or otherwise received from this Website are free from viruses, worms, Trojan horses or other items of a destructive nature. We would advise you to run an up-to-date anti-virus program on anything you download from the Internet.

35. You must take reasonable precautions to prevent the fraudulent use of your security details including password and must notify the City of London in the event that you suspect a third party has obtained your security details.

36. In accordance with the requirements of the Data Protection Act 1998 the City of London will take reasonable steps to ensure that data transmitted electronically to the City of London via the Website or otherwise and stored by the City of London is not accessed by unauthorised third parties. You accept the risk that data transmitted electronically to the City of London via the Website or otherwise may be intercepted before reaching the City of London or accessed from the City of London’s data storage by third parties not authorised by the City of London and may be exploited unlawfully by such unauthorised third parties.

Transmission and transfer of data outside the EU

37. Because the Internet infrastructure is global and it is not possible to predict the routes that information sent over the Internet will take, the information you provide may be transmitted temporarily via a route which takes it outside the European Economic Area (EEA) as it passes between you and the City of London. By submitting your information you consent to such transmission.

38. The City of London shall not transfer User data outside the EEA except where a user registers on the Website in a country or territory outside the EEA. You acknowledge that countries or territories outside the EEA do not provide the same level of data protection as the EEA. By submitting an order for goods or services with the City of London you consent to such transfer

Enquiries under the Data Protection Act

39. The City of London uses all reasonable endeavours to comply with the Data Protection Act 1998 and the following principles:
(a) Personal data should be processed fairly and lawfully. This means that individuals should not be deceived or misled into supplying information.
(b) Data should only be obtained for a specified purpose and should not be used for any other purpose.
(c) Personal data should be adequate relevant and not excessive in relation to its purpose.
(d) Personal data should be accurate and up to date where necessary.
(e) Personal data should not be kept longer than is needed for its intended purpose.
(f) Personal data should be processed in accordance with the rights of the individual which the information concerns.
(g) Appropriate measures should be taken against unlawful processing or destruction of records. Computer systems should have back up facilities and security provisions.
(h) Personal data should not be transferred outside the European Economic Area (the EU states plus Lichtenstein, Iceland and Norway).

40. See the City of London’s “Access to Information Page” which provides Users with guidance about their rights of access to information under the Freedom of Information Act 2000 and Data Protection Act 1998.

41. For more information on the Data Protection Act 1998, you can call (UK) 01625 545 745 or www.ico.gov.uk.

Indemnity

42. You agree to indemnify and hold the City of London and its officers, employees and agents harmless from and against all and any expenses, losses, damages, liabilities or costs incurred or suffered as a result of your use of or conduct of the Website or a breach by you of any of these terms and conditions.

Complaints

43. In the unfortunate event that you wish to raise a complaint in relation to the Website please write to: The Town Clerk and Chief Executive Complaints The City of London Guildhall PO Box 270 Guildhall London EC2P 2EJ TC-Complaints@cityoflondon.gov.uk

Waiver

44. The failure by the City of London to enforce any term or condition of these Legal Notices shall not be deemed to be a waiver of the right to enforce such term or condition.

Jurisdiction

45. The Website is situated in London England and all the Legal Notices shall be governed by and construed in accordance with the laws of England and Wales and subject to the jurisdiction of the English Courts.